For a successful concert, you need some great musical acts and a sweet sound system. The planning doesn’t end there, however – there are a lot of details to consider in order to pull off a successful event.
Before you can start booking bands and selling tickets, here are some important tips for putting on the best concert possible.
1. Find a Venue and Choose Your Date
This may seem basic, but the basics are important: you can’t get a concert off the ground until you know when and where it’s happening. It’s best if you can propose multiple dates to your venue and to your preferred musicians.
By taking the time to choose some venue and date options, you can make sure that you get the performers you want on the day you want. You’ll want to reserve the venue at least 3-4 months in advance.
“There is a large variety of venues you can consider, from music venues to warehouses to churches. Make sure your venue can hold the number of people you are planning to invite,” according to TakeLessons.com.
2. Determine Your Budget for Items like Sound Systems
Besides paying your performers, you’ll need to set money aside for several other costs, such as:
- sound system rentals
- marketing
- catering
- concert staff
- security
- ticketing
Plus, you’ll need to make sure you sell enough tickets to cover those costs, too.
3. Get the Proper Paperwork
Musicians may do what they do out of love, but they still need to be paid and treated with respect. Make sure you send out the performance contracts and read their concert riders.
This also applies to all of the other parties you’re working with, including the venue, the caterers, the security staff, and your promotional company. Dot every “i” and cross every “t”.
4. Leave Nothing to Chance
You’ll need to check in repeatedly with all of the people you’re working with on this concert, such as:
- tour managers
- marketers
- concert crew
- sound crew
- catering crew
- vendors
- performers
- technical managers
You’ll need to coordinate with everyone to ensure that all of the elements of your concert work together as one smooth machine. Having someone return an important contract late or miss a deadline could lead to pile-ups further down the line.
5. Have Fun and Enjoy the Big Sound
On the day of the concert, things may pop up that you weren’t expecting. But hopefully, you’ve done enough planning ahead of time that any issues that occur can be solved quickly and easily. You may have to improvise, but oddly enough, that’s part of the fun.
“It may be one of the most demanding things you have ever done. That’s why it is important to be realistic about your motivation from the beginning,” wrote mikesweetwater at HubPages.
Need to Rent a Quality Sound System for Your Concert?
As you can see, running a concert may seem difficult, but with some careful planning, you can pull off an incredible event. No matter which bands you book or how many people show up, nothing will be as important as a sound system that can carry the music properly.
At Metrocom Audio Visual, we’ve helped countless aspiring concert promoters put on amazing musical events by providing state-of-the-art sound systems and PA systems for all sizes of concerts, at a variety of venue types. Our customers trust our equipment and staff to take the technical concerns off of their plates, so they can focus on the myriad of other duties of putting on a concert.
Learn more about our sound system rental, contact us to request a quote, and take your concert to the next level!
